Estimating Administrator

Job Locations US-NY-College Point
Job ID


Who is OHLA USA?


We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, our people!


OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.


We currently have an opportunity for an Estimating Administrator in College Point, NYThe Estimating Administrator will perform a variety of professional estimating duties related to developing estimates and procuring work for heavy civil construction projects. Assists in the preparation of bid documents & proposals, procure bid documents, contact vendors and subcontractors, and handle contract administrative paperwork.


Processing new bids/proposals

  • Order, download and upload bid/proposal files and addendums from/to client websites and contracting departments
  • Logging new bid/proposal information and deadlines into estimating database
  • Ordering bond and insurance for the new bids/proposals

During the bid/proposal submission

  • Liaise with vendors and suppliers to obtain quotes and pricing information. and subcontractors for quotes, qualifications, and other required information
  • Updating vendor/subcontractor information on company Smartbid database
  • Gather submittals from subcontractors/vendors and prepare close out documents for each bid/proposal with the required bond, insurance and M/W/DBE participation
  • Support the preparation of detailed bid proposals and estimates for potential projects; collaborate with the estimating team to gather necessary information and ensure bid deadlines are met.
  • Provide administrative support to the estimating team, including scheduling meetings, managing calendars, and handling correspondence, processing estimating bills, ordering department needs, etc.
  • Effectively and accurately communicate relevant project information to the client, estimating/proposal team, vendors, and subcontractors.
  • Requires thorough knowledge and understanding of process flow to ensure information released to estimating is complete and accurate


  • High school diploma or equivalent; bachelor's degree in a related field is a plus.
  • Proven experience in administrative roles, preferably in construction, engineering, or a similar industry.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and estimating software
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to work collaboratively in a team and meet tight deadlines.
  • Familiarity with construction terminology and processes is advantageous.
  • Knowledge of basic mathematics and cost analysis principles.
  • Ability to adapt to changing priorities


Additional Benefits offered by OHLA USA:

  • Medical, Dental, & Vision Insurance
  • Short- and Long-Term Disability & Life Insurance
  • 401(k) retirement plan with employer matching
  • Tuition Reimbursement after 1 year of employment
  • Personal Time Off Program (PTO)
  • Engaging work environment
  • And much more!!

 To learn more about OHLA USA, visit our website


OHLA ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.

OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class. VEVRAA Federal Contractor 




Minimum Salary

USD $50,000.00/Yr.

Maximum Salary

USD $70,000.00/Yr.


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